Evidence of practical experience in logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.) fleet management and asset management, distribution support.
Proven record of experience of the management of logistics at a coordination level.
Evidence of 5 to 6 field deployments; 3 to 4 humanitarian emergency deployments and 4 to 5 international deployments; minimum 6 months in length.
JOB DUTIES/SCOPE OF WORK:
Provide the technical oversight, input and supervision to coordinate the staff support to, delivery of, and implementation of, all logistics support systems
Pro-actively engage in project planning and ensure that proposal documents and on-going projects are fitted with relevant and updated procurement plans. Coordinate development of procurement plans with project managers, select most appropriate/cost-effective procurement location, contractual arrangements and ensure respect of the internal and donor procurement regulations.
Provide support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in a transparent, accountable, efficient and cost effective manner.
Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are tracked and recorded to identify items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.
Actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
Proactively coordinate and direct the management and tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution to include the locating and negotiating contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
Management of Assets List related to newly received, donated, disposed or transferred assets and making sure all HQ and donor approvals are obtained prior to any kind of disposition. To ensure that all assets’ assigned users have signed off the asset handover form and that the form is properly filed.
To ensure that all Gift in kinds (donations) received in country are timely reported to HQ, properly tracked and distribution evidences provided to HQ on regular monthly bases.
Capture pipeline information, and coordinate the management of the supply chain ensuring that Program staffs are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to end-user has occurred. And/or advise and support Program staff to verify that distribution has occurred according to the intentions and plans of the donors, and project partners
Supervise and coordinate all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.
Capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission to include a current Logistic Concept of Operations. Plan to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs by making thorough assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required.
Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the in-country management team, and Global logistics pursuant .
Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice.
Overview of the role Reporting to the Head of Group Services in GOAL HQ and working with the Senior Management...Apply For This Job