Job Description

• In co-operation and consultation with the Country Director, takes overall responsibility for the operational and strategic financial management of JRS.
• Consolidates financial reports for the country and provides analysis to advise the Country Director on the financial position of the country at any time and alert relevant country personnel about issues as they arise.
• Prepares the country office for, coordinate, and supervises the external annual audit and other project audits as required.
• Ensures adherence and implementation of JRS International Finance policies, carrying out relevant training for country and project personnel.
• Advises the Country Director on budgetary and monetary strategies and cash flow as well as financial implications of new projects.
• Contributes to the real time oversight function of the Country Office ensuring budgetary, procedural and policy compliance, working systematically with the Country Director, Supply Chain Manager, Programmes Officer and HR Officer in that regard.

Finance and Accounting

• Ensures compliance with all finance, procurement, and asset management policies.
• Oversees preparation and systematic review of projects’ and country offices’ budgets and, in close collaboration with the Country Programmes Officer.
• Prepares financial proposals and reports working in collaboration with relevant field staff and the Country Programmes Officer.
• Prepares and develops monthly and quarterly progress reports for the Country Director/Senior Management Team.
• Identifies administrative and financial related risks, concerns, and constraints, and proposes mitigation measures through the implementation of best practices.
• Acts as a point of contact for enquirers of financial nature from institutional and private funders, regional and international office.
• Reviews, elaborates, and ensures compliance with country specific finance policies, in consultation with the Country Director and the International Office, and ensures careful adherence to JRS Finance Policy at all levels as well as donor rules and regulations.
• Verifies monthly payroll for the staff in coordination with the Country Director and Country Human Resources Officer.
• Ensures timely payment of staff salaries, contractors, and other expenditures.
• Verifies supporting documents to ensure completeness before payments.
• Acts as public Officer for the organization and is the point of contact for taxation related matters.
• Leads and participates in the preparation of budgets and monetary strategies and cash flow and advises on funding implications for new projects.
• Ensures proper records are kept, maintain the books of accounts, i.e., ledger, sub-ledger, cash book and all other records as required; Maintains the filing system for all financial and accounting documents and transactions, and prepares periodic financial reports and submit for review.
• Manages bank and cash accounts, ensure sounds liquidity plan and ensures bank and cash reconciliations are done systematically.
• Co-ordinates and maintains a cash flow
• Takes overall responsibility for strategic and financial risk management providing accurate information to the Country Director/Senior Management Team and proposing risk mitigation and reduction strategies.
• Is responsible for the overall technical management of finance staff, working together with Project Directors and the HR Officer to develop capacity strengthening plan for each and monitor the performance of each.
• Establish and maintain comprehensive and transparent accounting system and fiscal control procedures for financial and grants management activities of the country.

· Lead and Participate in the preparation of budgets of each project and financial proposals for donors.

· Analyze and monitor program budgets; monitor and track obligations and expenditures against budgets. Coordinate and maintain a cash flow management and forecasting system ensuring adequate funds are available for programme needs.

· Examine and analyze accounting records, financial statements, or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

· Ensure that all statutory requirements are met on time.

· Oversee the inter-company reconciliations.

· Establishes and adhere to sound internal controls to ensure compliance, prevent fraud and streamline operations.

· Supervise Finance and operations team to ensure delegation of functions and timely quality performance.

Project

• Travels to the project locations to provide field support
• In close collaboration with the Country Programmes Officer, oversees management of the Project Cycle and leads process of monitoring of all projects for financial/budget performance, reporting the outcome to the Country Director and advising on ongoing strategies.
• Ensures that JRS project teams implement and maintain the use of JRS international finance templates, reporting policies and tools
• Trains and provide technical advice to project personnel in use of finance tools and monitors progress, troubleshooting where necessary and providing input into their appraisal.
• Provides technical advice, support and assistance to finance and where appropriate other project personnel in field offices on issues related to financial management and internal controls, as well as financial regulations, rules, policies, and procedures, including segregation of duties and delegation of authority.
• Provides assistance and advice to the Country Director in the recruitment of JRS staff (at country and project level) to perform financial functions
• In coordination with the relevant project staff, ensure that project/program expenses are incurred consistent with grant agreements and grant budgets.

Key performance Indicators

• On time consolidated reporting of country finances with appropriate analysis
• Timely reports to funders with responses to feedback and timely preparation of budget proposals
• Supervision of regular reconciliation of accounts in the Country Office
• Overall Country compliance with financial policies and procedures
• Implementation of resolution of finance-related issues and/or risks during field support missions
• Effective and responsive communication / networking with the Regional & International Office and external stakeholders
• Effective management of cash flow to all projects

Company Profile:

Salary:

Industry: Any / Others

Functional Area: Finance / Auditing

Role Category: Others

Employment Type: Full time

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